Draft Agenda Note For The First Board Meeting

agenda-note-for-first-board-meeting
Draft Agenda Note For The First Board Meeting

Item No. 1 : To appoint chairman of the meeting:
In terms of Article........................ of the Articles of Association of the Company, the Directors to select one of them as Chairman of the meeting.

Item No. 2: To note the certificate of incorporation of the company, issued by the Registrar of Companies.
Original Certificate of Incorporation No. ..................... dated ............... received from the Registrar of Companies together with a copy of the Memorandum and Articles of Association will be placed before the meeting.

Item No. 3: To take note of Memorandum and Articles of Association of Company, as registered.
Printed copies of the Memorandum and Articles of Association as registered with the Registrar of Companies will be placed before the meeting.

Item No. 4: To note the situation of the registered office of the company.
The Board may kindly take note of the situation of the registered office of the company as intimated to the Registrar of Companies.

Item No. 5: To note the appointment of the first directors of the Company
Mr ........................... and Mr. ........................... are the first directors as stated in Article ........................... of the Articles of Association of the company and as intimated to the Registrar of Companies.

Item No. 6: To read and record the notices of disclosure of interest given by the Director
The Board may kindly record the notices of disclosure of interest given by Directors of the Company.

Item No. 7:To elect chairman, appoint Managing Director and Secretary
Article ........................... of the Articles of Association of the company relating to the Chairman of the Board be referred to the Board. The Board may kindly appoint a managing director and a secretary of the company.

Item No. 8:To consider the appointment of first auditors of the company.
Certificate in writing received from the proposed Auditors will be placed before the meeting for appointment of the first Auditors of the company.

Item No. 9: To approve preliminary expenses and preliminary contracts.
Statement of preliminary expenses and preliminary contracts incurred will be placed before the meeting.

Item No. 10:To adopt the common seal of the company.
Common Seal of the company will be placed before the meeting for approval, adoption and safe custody.

Item No. 11:To authorise printing of the Share Certificate form.
Design sample of Share Certificate will be placed before the meeting for approval and printing.

Item No. 12:To place draft statement in lieu of prospectus.
Draft statement in lieu of Prospectus will be placed before the meeting.

Item No. 13:To consider plan of action for commencement of business.
Board be informed that Certificate of Commencement of Business is essential for commencement of business by a public company.

Item No. 14: To place copies of agreements entered into prior to incorporation.
Copy of the Memorandum of Understanding entered into between Mr........................... Chairman of the company and M/s................................ be placed before the Board.

Item No. 15:To appoint bankers and to open bank account of the Company.
Board be informed about the bankers of the company and the opening of the Company’s Bank Account with .................................... Bank.

Item No. 16:To decide payment of sitting fees
Board be informed about payment of sitting fees to the Directors in accordance with Article......................... of Articles of Association of the Company.

Item No. 17:To consider any other matter with the permission of the chair.
Board may discuss any other item apart from notified items of business with the permission of the chair.


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